Controller

Department: Business Affairs

Supervisor’s Title: VP for Business Affairs, CFO

Education Requirement: Master’s or equivalent experience

Date Prepared and Reviewed: March 11,2025

Classification: Exempt/Salary

Function of Job

This position works directly with the Vice President for Business Affairs/Chief Financial Officer, and thus requires the ability to maintain confidentiality, to work independently, prioritize, organize, and have the capacity to complete tasks with limited oversight and independent judgment. Leadership of accounting staff to ensure accuracy and timeliness of recording and reporting. Proactive in identifying and implementing ways to improve activity/functions of the department. Advanced computer skills, attention to detail, and advanced knowledge of accounting and finance are essential. Not-for-profit accounting experience desired.

Supervision Given/Received

Work is performed under the general supervision of the Vice President for Business Affairs, CFO. This position will manage all personnel in the accounting office and the cashier.

Examples of work performed

[Note] Examples are illustrations only. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

· Provides leadership in all areas of accounting

· Ensures all general ledger accounts are reconciled periodically for accuracy

· Jenzabar Module Manager for Accounts Payable, Bank Reconciliation, Accounts Receivable, Fixed Assets, and Advancement

· Reports overbudget reports to the Athletics Department

· Responsible for and key contact for yearly financial audit

· Draws down financial aid government funds from government site and records receivables and contributions

· Maintains all general ledger accounts and creates new accounts as needed

· Assists CFO with creation/management of yearly operations budget and capital budget

· Record and maintain Fixed Assets in the ledger

· Works with Financial Aid and Student Accounts to ensure reconciliation between departments

· Posts all transactions to the GL from the Accounting Department and the Cashier

· Reviews Accounts Payable weekly invoice batch and manual check processing

· Responsible for reviewing and posting all journal entries

· Reconciles monthly bank statements to GL cash accounts

· Reconciles monthly Perkins loan activity

· Reviews all university gifts to determine designations

· Responsible for Bi-annual endowment reporting to donors

· Responsible for all tasks associated with month end close

· Manages university paypal account and square account

· Monitors university wire transfer bank account

· Uploads positive pay files to online banking after each Payables batch

· Reconcile donations monthly, GL to Donor Perfect

· Performs other duties as assigned